8.7 The Invitation Letter with URL
Once a Family Access landing page is created, the URL will automatically populate the invitation letter on the Family Access page. You can then print or email this invitation letter.
you go to print or email the invitation letter, you can search for children
with Family Access screening tasks that are due, or by all Child Profiles in
Screenings Due tab will list all children that have a Screening task due for
that questionnaire type. The list includes the due date, child name, child DOB,
responsible Provider, questionnaire, and task type. You can search for Family
Access screenings due by due date, child DOB, child name, child ID, child alt.
ID, Provider name, type, and questionnaire. (NOTE:
You can easily locate all children with a Screening, Family Access task due by
searching for “Family Access” in the “Type” field.)
Child Profiles tab will list all of the children to whom you are assigned,
regardless of whether or not they have a screening task scheduled. The list
includes the child name, child DOB, and the date materials were last sent out
for this child (if applicable). You can search for Child Profiles by child DOB,
date materials were last sent or only children without materials sent, child
name, child ID, and child alt. ID.
you print or email the invitation letter through the Screenings Due tab, the
child’s related screening task will be automatically completed.
When you print or email the invitation letter through the Child Profiles
tab, the “Date Last Sent” field will populate with the date you generated the
8.7.1 Emailing the Invitation Letter
the child’s Primary Caregiver has an email address in their profile, you can
email the invitation letter.
email the invitation letter:
email will be sent to the Primary Caregiver, and this screening task will be
NOTE: If the child’s Primary Caregiver
does not have an email address on file, you can only print the invitation
8.7.2 Printing the
To print the Family Access invitation letter for a child:
8.7.3 Using the Shared
Family Access Page
Program Administrators have the ability to share a Family Access landing page they have created, so that all users in their program have access to it. If your Program Administrator has chosen to share the landing page, you will be able to use that URL to email or print materials to send to caregivers.
On your Family Access page, if a Program Administrator has shared a
landing page, you will see a “shared” icon  to the left of the URL. You can click
the Show link to view this landing
page, and the Send link to email or
print and mail the materials to caregivers.
NOTE: You won’t be
able to view or accept/reject any Family Access screenings that come in through
the shared URL, since only Program Administrators have accept/reject access to
a shared URL. As a Provider, you are only able to accept/reject Family Access
screenings that have come in through a URL that you created.