6.5 Archiving or Deleting a Child Profile
If a child leaves your program, you may wish to archive or delete the
child’s profile, so you can control whether or not the child shows up in your
reports.
By archiving a Child Profile, you are removing that child profile from any assigned providers. An Archived child profile cannot have screenings, tasks, etc added to the profile. The Program Administrator will still have access to the child profile from the Archived tab within the Child Profiles section. The Program Admin can also continue to include Archived child profiles in reports by selecting All, or Archived. Marking a child
as “Archived” does not delete that child’s profile, and you can mark the child
as “Active” again at any time by selecting the Archived tab of the Child Profile list.
By deleting a Child Profile, you are permanently removing the child and
all of his or her associated notes, tasks, screenings, and caregivers from the
ASQ Online system. You will not be able to include this child’s tasks or
screenings in any reports you may run. Once you delete a child’s profile, you
will no longer have access to his or her profile information or screening
results. Please delete Child Profiles with caution.
To archive or delete a Child Profile:
1. Select Child Profiles from the top navigation menu.
2. Browse the Child Profiles list or search for a Child Profile.
3. Click on the child’s name to access his or her profile.
4. To archive the Child Profile:
a. Click Edit next to the Child Profile Details tab.
b. You will be directed to the Edit Child Profile page. Select “Archive” from the Status drop-down menu.
c. Click Save.
5. To delete the Child Profile:
a. Click the Delete tab next to the Child Profile Details tab.
b. A pop-up window will appear with a warning message stating that this action cannot be undone and will delete all associated screenings, caregivers, and the actual child profile.
c. Click OK to proceed with deletion.
To archive or delete multiple Children’s Profiles:
1. Select Child Profiles from the top navigation menu.
2. Browse the Child Profiles list or search for a Child Profile.
3. Click in the checkbox to the right of each child profile to select them for archiving.
4. To archive the Child Profile(s):
a.
Click the Archive
button.
b.
A pop-up window will appear asking if you are sure you
want to archive the selected child profiles.
c. Click OK to proceed with archiving the child profile(s).
5. To delete the Child Profile(s):
a.
Click the Delete
button.
b.
A pop-up window will appear with a warning message
stating that this action cannot be undone and will delete all associated
screenings, caregivers, and the actual child profile.
c.
Click OK to
proceed with deleting the child profile(s).
To unarchive or delete multiple archived Children’s Profiles:
1. Select Child Profiles from the top navigation menu.
2. Select the Archived tab.
3. Browse the Child Profiles list or search for a Child Profile.
3. Click in the checkbox to the right of each child profile to select them for unarchiving or deleting.
4. To unarchive the Child Profile(s):
a.
Click the Unarchive
button.
b.
A pop-up window will appear asking if you are sure you
want to unarchive the selected child profiles.
c. Click OK to proceed with unarchiving the child profile(s).
5. To delete the Child Profile(s):
a.
Click the Delete
button.
b.
A pop-up window will appear with a warning message
stating that this action cannot be undone and will delete all associated
screenings, caregivers, and the actual child profile.
c.
Click OK to
proceed with deleting the child profile(s).
See also